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Terms of use

JOB CANDIDATE DATA PRIVACY NOTICE

This Data Privacy Notice explains how Proxiad Bulgaria uses your personal data and which rights and options you have in this respect. It applies to personal data that you provide to Proxiad Bulgaria or which is derived from such data as part of the recruitment process.

How we use information that is gathered by cookies or other web-tracking or analytics technologies is explained in our Privacy Statement.

Please note that where this notice explains applicable law and your rights, this applies only to personal data which is processed under the European Union General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”). Where the processing of your personal data is not subject to this regulation or where additional country-specific data protection law applies, different rules may apply.

WHO IS RESPONSIBLE FOR YOUR PERSONAL DATA?

The Proxiad Bulgaria EAD will typically be the responsible data controller in respect of any personal data you provide to us in connection with the recruitment process.

HOW WE COLLECT YOUR PRESONAL DATA? WHAT TYPES OF DATA DO WE COLLECT?

We will typically collect your personal data directly from you when you interact with us, e.g. when you visit our website, submit a job application, communicate with us, participate in job interviews etc. We do not obtain personal data from third parties except where you have utilised the services of a recruitment agency or a third party website. We may carry out background checks as part of the recruitment process that may include checking publicly available social media activity if necessary and relevant to the position.

We may collect and process the following categories of personal data:

When submitting a job application to the website, you will be asked to provide certain information which contains personal data. If you do not provide us with this information, we will not be able to process your application. We collect the following information about you:

Information provided by you in your CV, application form, covering letter and during the interview process including: your name, date of birth, age, gender, home address, personal email address, education, qualification and work experience details, references.

Information collected or created by us during the recruitment process including: interview notes, test scores, correspondence between us.

When using our contact form on the website you will be asked to fill in your names, email and other information in order to enable us to send you a personalized response to your request.

WHAT PURPOSES DO WE USE YOUR PERSONAL DATA FOR?

We use your personal information for the purposes of the recruitment process, for assessing your suitability for the position, to communicate with you and to carry out reference checks. We will also use your information to comply with legal and regulatory requirements under the applicable law.

We will use the information collected from you because: (1) it is necessary for us to do so before entering into an employment contract with you; (2) we need to process your information in order to comply with a legal or regulatory obligation; or (3) because we or a third party have a legitimate interest to: (a) ensure the effective administration and management of the recruitment process; (b) ensure we hire a suitable individual for the specific position; (c) deal with disputes and accidents and take legal or other professional advice; and (d) ascertain your fitness to work.
We will process your health data and other sensitive data if required to do so under the applicable law and (1) to consider whether we need to provide appropriate adjustments during the recruitment process and to ascertain your fitness to work; (2) to comply with any legal or regulatory obligation.

SHARE OF YOUR PERSONAL DATA

We will only share your personal information with affiliates, contractors and/or service providers of Proxiad Bulgaria for the purposes of administration of the recruitment process, human resources administration activities, implementing a contract, incl. for improvement and optimization of our website, as well as for the purposes of conducting our main business activities.

These data recipients are legally or contractually obliged to protect the confidentiality and security of your personal information and data. We have the right to disclose your personal data and information to the competent authorities in the cases and under the conditions set forth in the applicable laws.

HOW LONG DO WE STORE PERSONAL DATA?

We will retain your personal information for the duration of the recruitment process or longer if permissible under the applicable data protection laws. If you are successful in applying for a position, your personal information will be retained for a further period for the purposes of implementing of the employment agreement.

YOUR DATA PROTECTION RIGHTS

Subject to certain legal conditions, you may request access to, rectification, erasure or restriction of processing of your personal data. You may also object to processing or request data portability. You have the right to request a copy of the personal data that we hold about you. As we want to make sure that your personal data is accurate and up to date you may also ask us to correct or remove any information which you think is inaccurate.

If you have given us your consent for the processing of your personal data (e.g. for keeping your personal information for longer periods) you can withdraw the consent at any time, with future effect, i.e. the withdrawal of the consent does not affect the lawfulness of processing based on the consent before its withdrawal. In case consent is withdrawn, we may only further process the personal data where there is another legal ground for the processing.
For any of the above requests, please send a request in writing stating your name, identification number (if applicable) as proof of identity to the contact details below. We may require additional proof of identity to protect your personal data against unauthorised access. We will carefully consider your request and may discuss with you how it can best be fulfilled.

If you have any concerns about how your personal data is handled by us or wish to raise a complaint on how we have handled your personal data, you can contact us at the contact details below, to have the matter investigated. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law, you can complain to your local data protection supervisory authority or file a claim before the competent court. The current list of European Union data protection supervisory authorities can be accessed from here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm

CONTACT US

Please, send an email to contact.bulgaria@proxiad.com or contact us by writing to
Proxiad Bulgaria Ltd.

SOFIA

13-b Tintyava St., 4th Floor, 1301 g.k. Iztok, Sofia
+359 (2) 980 91 03

CHANGES TO THIS NOTICE

This Data Privacy Notice was last updated in November 2018. From time to time, we may change or amend it as required to reflect any changes to the way in which we use your personal data or changing legal requirements. The most current version of the Data Privacy Notice will be published and available on this website.   Please regularly check to ensure you are aware of the latest updates with respect to the Notice.

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